Paper Preparation & Submission

The deadline for the receipt of contributions to the Proceedings of LINAC14 is

Tuesday, 26th August 2014, 24:00 CET

The successful processing of all contributions during the conference depends heavily on the collaboration of all authors. It is very important that the contributions are submitted ahead of the conference such that the papers can be processed by the editorial team and any problems can be analysed and then discussed with authors at the conference.

Paper preparation guidelines

When preparing your paper, you are recommended to use the templates provided in the « For Authors » section in JACoW and follow the instruction given in them. You will also find some basic requirements for the preparation of contributions here: Guideline for paper preparation

Papers for poster presentation may be up to 3 pages long; only invited oral presentations may be up to 5 pages. If contributions contain numerous references, these may be carried over to an extra page.

Authors are reminded that no contributions are accepted for publication only. Any paper accepted for presentation and not presented by one of the authors at the conference will be excluded from the proceedings.

Furthermore, the Scientific Programme Committee reserves the right to refuse papers for publication that have not been properly presented in the poster sessions. Manuscripts of contributions to the proceedings (or enlargements of them) are not considered to be posters, and papers presented in this way will not be accepted for publication.

Submission of Electronic Files

Once the contribution has been prepared using the appropriate  template according to the paper preparation guidelines, the author should submit a PDF made from this document, the source file and all illustrations in its native format named according to the paper’s programme code.  Please make sure the Fonts are embedded into the PDF file; you can find instructions for the generation of the PDF file here: Jacow acceptable PDF file.  For example, for paper MOPP001, the following files should be uploaded:

A PDF made from the paper:
•      MOPP001.pdf – only if you do not have the possibility to generate a PDF,
you may submit a PS file instead

Source files:
•      MOPP001.doc – the WORD source file, or
•      MOPP001.tex – the LaTeX source file, if LaTeX was used, or
•      MOPP001.odt – the OpenOffice.org source file, if OOo was used

Figures:
•      MOPP001f1.eps – EPS file containing figure 1
(uploaded as « other supporting file »)
•      MOPP001f2.tif – TIFF file containing figure 2
(uploaded as « other supporting file »)
•      etc…

Once all files are ready for submission, login to your author account via https://oraweb.cern.ch/pls/linac2014/profile.html, choose the paper you are working on and click on the file Upload link. Then upload all the requested properly named files.

Papers will be processed by the editorial team starting during the week before the conference. Authors will receive a mail indicating the status (accepted, request for proof-reading or in some re-submission of a new version) of their paper after processing and can also retrieve this information after login to the author account or, during the conference, from the paper status board installed near the author reception room.